Booking Systems for Medical Professionals & Therapists
Affordable Booking Systems for Clinics and Therapists
Replace expensive per-provider EHR subscriptions with a custom booking module that handles secure intake, automated reminders, and calendar management at a flat rate.
$125 setup + $25/mo
Limited time offer
The Problem
What medical professionals & therapists deal with when scheduling is handled by generic SaaS platforms.
Per-Provider Subscriptions Become Too Expensive
Platforms like SimplePractice, Jane, and Tebra charge $50 to $399+ per provider per month. Adding a new therapist or clinician means another monthly seat fee.
Paying for a Full EHR to Handle Basic Scheduling
Most practices only need calendar management and intake forms, but they're locked into expensive electronic health record platforms just to get those features.
Manual Reminder Workflows That Waste Staff Time
Without automated SMS and email reminders, front desk staff spend hours each week confirming appointments and chasing no-shows.
Insecure Intake and Document Collection
Collecting sensitive health information over email or generic web forms creates compliance risk. Intake paperwork needs to be captured securely before the first visit.
The Solution
A custom booking system built for the way medical professionals & therapists actually work.
Flat-Rate Pricing, No Per-Provider Licenses
One setup fee, one monthly rate. Add providers, offices, or staff without increasing your scheduling costs.
Purpose-Built for Intake and Scheduling
No bloated EHR ecosystem. You get the secure booking, intake forms, and calendar tools your practice actually uses, nothing you don't.
Automated SMS and Email Reminders
Confirmation and reminder messages are sent automatically. Reduce no-shows and free your staff from manual follow-up calls.
Secure Digital Intake at the Point of Booking
Patients and clients complete intake paperwork as part of the booking flow. Documents are collected securely before the appointment.
How Your Visitors Use It
What your website visitors experience when they book an appointment.
Find the Booking Page
A patient or client reaches the practice's booking page from the website, a referral link, or a search result.
Select Appointment Type
They choose the type of visit: initial consultation, follow-up, therapy session, or another option the practice defines.
Pick a Date and Time
Available slots are shown based on each provider's real-time calendar. Timezone is auto-detected for remote or telehealth clients.
Complete the Intake Form
The visitor fills out a secure digital intake form: contact information, insurance details, reason for visit, and relevant medical history.
Upload Documents (Optional)
If required, clients can securely upload referral letters, insurance cards, or prior records before the appointment. If we are hosting your site, this is a secure, HIPAA compliant document uploader.
Receive Confirmation and Telehealth Link
A confirmation email is sent immediately with a calendar invite, preparation instructions, and a telehealth video link if applicable.
Get a Reminder
Automated SMS and email reminders are sent 24 hours before the appointment to reduce no-shows.
How You Manage It
Your dashboard gives you full control over appointments, availability, and client data.
View Upcoming Appointments
All scheduled visits appear in a unified dashboard. Filter by provider, appointment type, or date range. Or simply review your calendar in Google Workspace or Outlook.
Set Availability and Buffer Time
Define provider-specific availability windows and minimum buffer time between sessions.
Calendar Sync Prevents Conflicts
Two-way sync with Google Workspace or Outlook keeps every provider's schedule conflict-free across personal and practice calendars.
Review Intake Forms Before Each Visit
Access completed intake paperwork and uploaded documents before every appointment so providers are prepared from the start.
Manage Appointments With Automated Notifications
Reschedule or cancel appointments with a click. You can optionally allow Patients to change their own appointment times and everyone will receive automated email and SMS notifications for every change.
Export Data for Billing or Records
Export appointment records and intake data for billing, insurance claims, or integration with your existing records system. We can optionally build all of this into your website dashboard for an extra fee.
What's Included
Common Questions
How does this compare to SimplePractice, Jane, or Tebra on pricing?▼
Those platforms charge per provider per month, typically $50 to $399+ per seat. A three-provider clinic could pay over $1,000/month just for scheduling and intake. This system is a one-time $125 setup plus $25/month total, regardless of how many providers use it. Limited time offer.
Is this HIPAA compliant?▼
HIPAA-friendly safeguards are built directly into the system, including BAA-compliant infrastructure and appropriate protections for health information collected during the booking and intake process. However, your website must use HIPAA compliant hosting to be fully compliant.
Can each provider have their own calendar and availability?▼
Yes. Each provider can set their own availability windows, buffer times, and blackout dates. Patients select which provider or appointment type they are booking, and only that provider's availability is shown.
Does it support telehealth appointments?▼
Yes. When a telehealth appointment is booked, a video meeting link is automatically included in the confirmation email and calendar invite. No extra software or manual steps required.