Booking Systems for Consultants & Business Coaches
Affordable Booking Systems for Consultants & Business Coaches
Replace premium-tier Calendly and Acuity subscriptions with a white-labeled booking system on your own domain. Round-robin routing, payment collection, and Zoom auto-generation, without the recurring SaaS fee.
$125 setup + $25/mo
Limited time offer
Also available for Attorneys & Law Firms.
The Problem
What consultants & business coaches deal with when scheduling is handled by generic SaaS platforms.
Premium SaaS Tiers Cost $15-$35 Per User Per Month
Calendly and Acuity lock payment processing, text reminders, and round-robin routing behind their premium tiers. A small coaching team of five pays $75 to $175 per month indefinitely just for calendar features.
You're Renting Someone Else's Brand
Generic scheduling links on calendly.com or acuityscheduling.com undermine the professional image and seo/aeo results you've built. Clients and search engines see a third-party domain instead of yours.
Payment Collection Requires an Upgrade
Requiring payment at booking is a basic need for consultants, but free and mid-tier plans don't include it. You're forced into a higher subscription just to collect a Stripe transaction.
No Ownership of Your Booking Infrastructure
If the SaaS provider changes pricing, removes features, or shuts down, your entire scheduling workflow disappears overnight. You don't own anything.
The Solution
A custom booking system built for the way consultants & business coaches actually work.
Flat-Rate Pricing, No Per-User Fees
One setup fee, one monthly rate. Add team members, coaches, or partners without increasing your booking costs.
White-Labeled on Your Own Domain
Your booking page lives on your domain with your branding. Clients see a seamless, professional experience from start to finish.
Payment Collection Built In From Day One
Require payment at booking through Stripe or PayPal integration. No premium tier upgrade needed to collect session fees upfront.
You Own Your Booking Infrastructure
Your system runs on your own cloud hosting. No vendor lock-in, no surprise pricing changes, no risk of losing your scheduling workflow.
How Your Visitors Use It
What your website visitors experience when they book an appointment.
Find the Booking Page
A prospective client reaches your booking page from your website, an email signature link, or a social media profile.
Select Session Type
They choose the type of session: discovery call, strategy session, coaching session, or another option you define.
Pick a Date and Time
Available slots are shown based on your real-time calendar. If you have a team, round-robin routing assigns the session automatically.
Complete Payment
The client pays for the session at the time of booking through a secure payment gateway. No invoicing, no chasing payments after the fact.
Receive Confirmation With Meeting Link
A confirmation email is sent immediately with a calendar invite and an auto-generated Zoom or Google Meet link.
Get a Reminder
Automated email and optional SMS reminders are sent before the session to reduce no-shows.
How You Manage It
Your dashboard gives you full control over appointments, availability, and client data.
View Upcoming Sessions in Your Dashboard
See every scheduled consultation, group session, and follow-up in one place. Filter by date, client name, or session type to stay on top of your calendar.
Set Availability and Buffer Times
Define which days and hours you accept bookings, set minimum buffer time between sessions, and block off personal time or travel days.
Two-Way Calendar Sync
Connect Google Workspace or Outlook so new bookings automatically appear on your calendar and personal events block off availability in real time.
Review Client Intake Info Before Each Session
Access submitted intake forms, questionnaires, and any uploaded documents directly from the dashboard so you walk into every session prepared.
Manage Cancellations and Rescheduling
Cancel or reschedule sessions with automated client notifications. Enforce your cancellation policy window so last-minute no-shows are handled consistently.
Export Booking Data for Billing
Download session logs, client details, and payment records as CSV for import into your invoicing or accounting software.
What's Included
Common Questions
How does this compare to Calendly or Acuity on pricing?▼
Calendly and Acuity charge $15 to $35 per user per month for features like payment collection and round-robin routing. A five-person coaching team pays $75 to $175 per month indefinitely. This system is a one-time $125 setup plus $25/month total, regardless of team size. Limited time offer.
Can I require payment before a session is confirmed?▼
Yes. The system integrates with an appropriate payment processor (Square, PayPal, Stripe etc.) so clients pay at the time of booking. No session is confirmed until payment is processed.
Does it support round-robin routing for teams?▼
Yes. If you have multiple coaches or consultants, incoming bookings can be automatically distributed across your team based on availability and the quality of your current setup.
What happens to my existing Calendly or Acuity bookings?▼
We can migrate your booking flow to the new system at your pace. Your existing calendar integrations (Google, Outlook) carry over, so there's no disruption to scheduled sessions.